Travel Administrator

Your Work Context

The Travel Administrator will be responsible for coordinating travel arrangements and personnel mobilization for Jan De Nul Argentina, covering both local employees and expatriates. The role ensures the efficient coordination of transportation, accommodation, crew changes and immigration documentation, working closely with Head Office (HQ), external service providers and internal departments.

Your Role

Main Responsibilities

• Arrange hotel and apartment accommodation for employees, visitors and crew members in transit.
• Coordinate domestic and international flight bookings, ticket issuance and itinerary changes in accordance with JDN’s travel policy and applicable project policies.
• Arrange taxis, private transfers and ground and river transportation (including Buquebus services) between airports, the office, ports and vessels.
• Coordinate personnel mobilization and crew changes in cooperation with vessel management and shipping agents, including port access formalities.
• Verify that all documentation required for travel, transfers and international assignments is in order, and assist Argentine employees with the documentation needed to work abroad.
• Manage visa, residence and work permit procedures with the Argentine National Directorate of Migration (Dirección Nacional de Migraciones – DNM), including related processes such as RENURE registration, national ID (DNI), tax identification (CUIL), document legalization and translation.
• Maintain an up-to-date record of permits for each employee and monitor renewal requirements and expiration dates, ensuring the confidentiality of all documentation.
• Provide assistance to travelers in the event of delays, cancellations or emergencies, including outside regular office hours when operational needs require it.
• Review supplier invoices, coordinate their approval with the Administration Department, and monitor supplier accounts and travel costs by project.
• Liaise with suppliers, the HQ Travel Department and internal teams to ensure that travel and logistics arrangements are properly coordinated and aligned with operational requirements.
• Advise regional and project management on the applicable procedures, lead times and costs associated with travel and immigration formalities before each mobilization.

Working at Jan De Nul

Requirements

• At least two years of experience in administrative or operational roles involving travel coordination, personnel logistics, mobility, tourism or immigration procedures.
• Advanced English proficiency, both written and spoken.
• Proficiency in Microsoft 365 (Excel, Word, Outlook and Teams) and experience with management systems (ERP or similar platforms).

Preferred Qualifications and Skills

• A degree or technical qualification in Tourism, Tourism Services Management or a related field.
• Experience in maritime environments, international operations or crew management.
• Strong organizational and planning skills, with experience in negotiation and supplier management.
• A service-oriented mindset, attention to detail, problem-solving skills, flexibility and the ability to work effectively as part of a team.