Job Details
The Accounts Assistant – AP Invoice Processing is responsible for supporting the accurate and timely processing of supplier invoices and credit notes across assigned Group entities.
The role ensures transactions are properly recorded in the ERP, supported by appropriate documentation and processed in accordance with Group Finance policies, approval requirements and Procure-to-Pay procedures |
| Knowledge, Skills & Experience
- Diploma or Bachelor's degree in Accounting, Finance, Commerce or related discipline.
- 1–3 years of accounting or Accounts Payable experience preferred.
- Basic understanding of accounting principles and Procure-to-Pay processes.
- Experience with ERP/accounting systems is desirable.
- Working knowledge of Microsoft Excel and other Office applications.
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| Key Responsibilities
• Process supplier invoices and credit notes accurately and within agreed timelines.
• Perform PO–GRN–Invoice matching and identify discrepancies requiring resolution.
• Verify supplier details, legal entity, invoice values, currency, GL accounts, cost centres, project/job codes and applicable tax codes.
• Ensure invoices have appropriate supporting documentation and approvals prior to posting.
• Identify duplicate invoices, incomplete documentation and other processing exceptions.
• Follow up on invoices pending PO, GRN, approval or other required information.
• Liaise with Supply Chain/Procurement, Projects and Operations to resolve routine invoice discrepancies.
• Support supplier statement and AP account reconciliations.
• Assist with investigation and resolution of supplier account differences.
• Maintain accurate and complete electronic records and supporting documentation for all transactions.
• Support month-end AP activities, including invoice cut-off and identification of unprocessed invoices.
• Provide information required by the AP Payments team for correctly processed and approved invoices.
• Escalate complex or unusual transactions to the Senior Accounts Specialist or Accounts Supervisor.
• Support internal and external audit requirements by providing transaction documentation.
• Follow Group Finance policies, Delegation of Authority and internal control requirements.
• Support ongoing improvements and standardisation of AP invoice processing activities | 
