Projects Public Relations Officer (Projects PRO)

Location: Abu Dhabi, UAE

The Projects PRO supports the successful planning, mobilization, execution, and close-out of projects by coordinating project-related administrative, compliance, and stakeholder activities. The role serves as a key interface between Project Managers, Operations, Engineering, SHE-Q, Procurement, Clients, and other stakeholders to ensure project documentation, permits, personnel mobilization, and operational requirements are managed efficiently and delivered on time.

The position plays a critical role in supporting project delivery through effective coordination, communication, and administrative control while ensuring compliance with company procedures and applicable regulatory requirements.

Project Coordination & Administration

• Support Project Managers throughout the project lifecycle, from initiation and mobilization to execution and close-out.
• Coordinate project documentation, permits, approvals, and records required for project execution.
• Monitor and track project action items, deliverables, approvals, and key milestones.
• Organize project meetings and prepare meeting minutes, action logs, and status updates.
• Maintain accurate and organized project files, ensuring documentation is complete, up to date, and readily accessible.
• Assist in coordinating personnel, equipment, accommodation, transportation, and site access requirements to support project mobilization.
• Support project reporting activities and maintain project trackers, registers, and progress reports.

Compliance & Permitting Support

• Coordinate project-specific permits and approvals required for site operations, equipment mobilization, and project activities.
• Ensure project personnel maintain valid documentation and certifications required for project execution.
• Monitor permit, license, and approval validity and proactively coordinate timely renewals where required.
• Support internal audits, compliance reviews, and project assurance activities by maintaining accurate project records.

Stakeholder & Client Coordination

• Act as a focal point for project-related administrative and coordination matters between project teams, support functions, clients, subcontractors, and external stakeholders.
• Support client communications related to mobilization requirements, documentation submissions, access arrangements, and project logistics.
• Coordinate document submissions and follow up on approvals with clients and other stakeholders.
• Track stakeholder actions and requests to ensure timely responses and resolution.

Logistics & Operational Support

• Coordinate logistics activities associated with project mobilization and demobilization.
• Support the coordination of heavy transport permits, road permits, and other operational requirements where applicable.
• Liaise with internal departments to ensure the timely availability of resources and support services required for successful project execution.
• Assist in resolving administrative and logistical issues that may impact project progress.

Continuous Improvement

• Identify opportunities to improve project coordination processes, administrative efficiency, and service delivery.
• Contribute to project close-out activities, lessons learned, and continuous improvement initiatives.
• Support the implementation and maintenance of company project management standards, procedures, and best practices.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Logistics, or a related discipline.
• 2–5 years of experience in project coordination, project administration, operational support, logistics, or related roles.
• Experience in construction, heavy lifting, transport, oil & gas, energy, infrastructure, or industrial projects is an advantage.

Skills & Competencies

• Strong planning, coordination, and organizational skills.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple priorities and meet deadlines in a dynamic project environment.
• Strong administrative, document control, and reporting capabilities.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Teams.
• Detail-oriented with a proactive and solution-focused approach.
• Ability to work effectively with multidisciplinary and multicultural teams.
• Basic understanding of project management principles and project lifecycles.
• Knowledge of UAE permitting and regulatory processes is advantageous.

• Exposure to world-class heavy lifting and transport projects.
• Career development opportunities within Project Management and Operations.
• Hands-on experience across the complete project lifecycle.
• Collaboration with global project teams and industry experts.
• A challenging and rewarding environment focused on learning, growth, and innovation.
• Opportunities to build a long-term career with a leading international company.

• Take a look at mammoet.com
• Connect on Linkedin - www.linkedin.com/in/manish-kumar2