Administrative Officer

Summary

DEME is a global solutions provider in a challenging and rapidly changing world. Our expertise and vast experience has been deployed over the centuries for dredging, environmental and marine engineering business solutions such as port construction and improving maritime access worldwide. We have been creating land for 150 years and will continue to do so in the future. Therefore, we are looking for motivated candidates to reinforce our team. 

As an Administrative Officer you will support and contribute to the swift operations of the company’s Legal Department. You will work at the head office of the company in Zwijndrecht, where you will join a highly qualified and motivated team of legal and insurance counsels, engaged in providing legal expertise to the company. This role requires good organization and communication skills in a fast-paced and high energy environment.

Your responsibilities

• You provide general business support to ensure the smooth running of the Legal Department. This includes administrative tasks, managing incoming and outgoing emails, and maintaining both paper and digital files.

• You support the legal counsels in their daily work by assisting with document creation, note-taking, correspondence, and basic research.

• You manage the agendas of the legal counsels, including scheduling and coordinating meetings, and preparing agendas where needed.

• You help maintain and improve the legal database and file-sharing system.

• You assist with formatting and preparing contracts, internal and external memos, and other related documents.

• You coordinate meetings by booking rooms, arranging teleconferences, and preparing the necessary materials.

• You organize travel arrangements, including preparing all required documentation.

• You handle daily operations and support various tasks in a fast-paced environment.

Your profile

• You have obtained a Bachelor Office Management diploma or similar by (relevant secretary) experience

• You express yourself fluently, written and verbally, in Dutch and English. Knowledge of any other language is a plus. 

• You thrive in a dynamic environment and are a multitasker pur sang. You have an exceptional ability to manage time and handle multiple tasks and priorities

• You are flexible and adaptive in response to changing team needs

• You complete tasks in a professional and timely manner, producing high quality and accurate results

• You are known to respond quickly and appropriately under a variety of situations. You provide information, advice and guidance in a timely and efficient manner, while ensuring that all responses are accurate

• You have attention for detail

• You have an excellent command of business software packages – Microsoft Office products, e-mail and internet

• You have an entrepreneurial spirit and you are a team player

• You are able to work independently but appreciate teamwork

Our offer

• An extensive mobility program for a healthy work-life balance

• A permanent training track which allows you to develop yourself personally and professionally.

• A stimulating, innovative workplace with numerous growth opportunities.

• A people-oriented environment with an interactive health program and a focus on employee wellbeing.