SUMMARY OF THE ROLE

Administrative Coordinator Supporting the Operations Department
Rosharon, TX (onsite - Monday through Friday)

The Administrative Coordinator provides administrative and operational support to ensure the efficient coordination of field personnel, equipment, and projects within a crane and heavy lift environment. This position serves as a key liaison between Operations, Human Resources, Payroll, IT, the Warehouse, Training Academy, and field personnel to ensure employees are properly onboarded, equipped, scheduled, and supported throughout their employment lifecycle.

WHAT YOU’LL BE DOING

Personnel & Travel Coordination

Coordinate travel arrangements for field personnel, including flights, hotels, rental vehicles, and other transportation as needed.
Maintain travel schedules (under the direction of the Operations Manager) and communicate itineraries to employees and project teams.
Assist with travel changes, cancellations, and emergency travel needs.

Timekeeping & Payroll Support

Collect, review, and process employee timesheets for accuracy and completeness.
Work closely with Payroll and Operations to resolve timekeeping discrepancies.
Maintain accurate records of employee hours and project allocations.

Onboarding Support

Coordinate onboarding activities in partnership with Human Resources.
Schedule and track pre-employment and onboarding requirements.
Coordinate site access, security badges, and customer-specific orientations.
Partner with IT to ensure new employees receive required technology and system access.
Coordinate with the Warehouse for PPE, tools, and equipment issuance.
Schedule required Academy or training courses and maintain training records.

Offboarding Support

Assist with employee termination and separation processes in conjunction with Human Resources.
Coordinate recovery of company-issued equipment, PPE, badges, tools, and technology.
Ensure required notifications are sent to IT, Payroll, Security, and other departments.
Maintain accurate separation documentation and records.

Personnel Equipment & Gear Support

Coordinate outfitting of new and existing employees with required PPE, FR clothing, and company gear.
Maintain records of issued equipment and replacement needs.
Work with vendors and the Warehouse to ensure adequate inventory levels.

Administrative & Operational Support

Maintain operational records in accordance with company policies.
Prepare reports, spreadsheets, and tracking logs as requested.
Assist Operations leadership with scheduling, meetings, and administrative projects.
Coordinate communication between Operations and supporting departments.
Answer phones, respond to emails, and provide excellent customer service to employees and internal stakeholders.
Assist in the implementation of SHERPA and future needs with the SHERPA project.
Perform other administrative duties as assigned.

WHAT YOU’LL NEED

Education

High school diploma or GED required.
Associate's degree in Business Administration or related field is preferred.

Experience

2–5 years of administrative or operations support experience.
Experience in construction, crane and heavy lift, industrial services, or a related field is preferred.
Experience supporting field personnel and multiple departments is highly desirable.

Knowledge, Skills & Abilities

Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and accuracy.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).
Ability to maintain confidentiality with employee information.
Strong problem-solving and customer service skills.
Ability to work independently while collaborating effectively with cross-functional teams.

Working Conditions

Office environment with frequent interaction with field operations.
Occasional visits to warehouses or training facilities.
May require occasional overtime to support operational needs.

Preferred Characteristics

The ideal candidate is highly organized, proactive, and customer-focused, with the ability to coordinate multiple activities simultaneously while supporting a dynamic operations team. They enjoy working collaboratively across departments and play a critical role in ensuring employees are ready, equipped, and supported from hire through separation.

WHAT YOU’LL GET

Medical, Dental and Vision benefits
401k matching up to 6%
Vacation and Sick
Education Sponsorship
Career Development and Programs
Onsite Cafe
Onsite Gym
Casual Dress

WANT TO KNOW MORE?

Take a look at mammoet.com

#mammoetcareers

#projectjobs

#madeformammoet

Mammoth

Smarter Safer Stronger

Mammoet offers solutions for every heavy lifting or transport challenge. We strive for long-term relationships with our customers to understand the challenges within their markets. By working closely with our partners, we achieve the most efficient and cost-effective approach. Customers trust us to help them achieve feats once considered impossible. And we've often broken records in the process.

Some dream about a future that is Smarter, Safer and Stronger. We actually build it.

Mammoet is a leading global company. We lift, transport, install, and dismantle objects, from dormers to wind turbines and from bridge components to petrochemical columns. We do this in ports and construction, but also in the petrochemical, energy, and offshore sectors. We operate an impressive fleet of machinery.

Customers know we can deliver results that often seem impossible. That's because, through our extensive global experience, we've built up extensive technical expertise. We're known for the quality we deliver and the high safety standards we adhere to. We've made the impossible possible more than once.

We work hard with 7,000 like-minded colleagues. We're a proud club, and you can be a part of it. You're welcome. Together we make a difference!

Your career: always evolving

Our employees deliver the quality Mammoet is known for. That's why we're always working on their development, expanding their knowledge and skills in the field.

Moreover, there are always opportunities for growth. You'll need to bring motivation and ambition. We'll train you at our own Academy. You can, for example, train to become a crane operator. It's up to you. Management positions? If you're interested, there's a path. Close to home, but also internationally if you prefer.

Together we make the difference

At Mammoet, we work together to tackle the challenges of tomorrow. We work hard with loyal colleagues. We're a team that strives to grow every day. If you want to make the impossible possible with us, you're welcome. Together, we make a difference!

“Some dream about a future that is Smarter, Safer and Stronger. We actually build it. ”