Supply Chain Specialist

Job Details

The primary objective of this role is to manage the complete Procure-to-Pay (P2P) process for all Eastern Hemisphere entities across multiple lines of business, ensuring procurement activities are executed efficiently, accurately, and in compliance with company policies. The role is responsible for the end-to-end procurement lifecycle, including purchase requisition review, strategic sourcing, supplier selection, commercial negotiations, purchase order creation, order expediting, invoice reconciliation, and payment coordination. In addition, the role supports Inventory Management by monitoring stock levels, coordinating material replenishment, maintaining inventory accuracy, supporting quarterly stock take (physical inventory verification), and ensuring timely material availability to meet operational and project requirements. The role also supports Master Data Management (MDM) by maintaining accurate supplier, item, pricing, inventory, and procurement-related master data within the ERP system, ensuring data integrity and enabling seamless business operations.

Knowledge, Skills & Experience

Education: Bachelor’s degree in engineering (preferred) or a related discipline. MBA/PGDM in Supply Chain Management, Operations, or Business Administration is preferred. 5+ years of experience in Supply Chain Management, Procurement, and Procure-to-Pay (P2P) operations. Hands-on experience in Inventory Management, Supplier Management, and Master Data Management (MDM). Experience with multinational organizations and multi-entity procurement operations is preferred. Experience in Engineering, Manufacturing, Marine, Offshore, Oil & Gas, or related industries will be an added advantage. Experience with ERP systems -Microsoft Dynamic 365 and inventory management software if any Proficiency in data analysis and reporting tools (e.g., Advanced Excel, Power BI, Tableau). Knowledge of data governance and best practices for managing master data. Experience: [5-6 Years and type of experience required]

Key Responsibilities Manage the end-to-end Procure-to-Pay (P2P) process across all Eastern Hemisphere entities and lines of business, including purchase requisitions, sourcing, supplier selection, commercial negotiations, purchase order creation, order expediting, invoice reconciliation, and payment coordination.
 Ensure timely procurement of goods and services while achieving quality, cost, and delivery objectives and maintaining continuity of supply.
 Collaborate closely with Finance, Operations, Engineering, Logistics, Warehouse, IT, and other internal stakeholders to ensure seamless procurement operations and timely material availability.
 Develop and maintain strong relationships with suppliers and vendors, negotiate contracts, monitor supplier performance, and ensure compliance with agreed contractual obligations, service level agreements (SLAs), quality standards, pricing, and delivery commitments.
 Support Inventory Management by monitoring stock levels, coordinating material replenishment, maintaining inventory accuracy, supporting quarterly physical stock take (inventory verification), investigating inventory discrepancies through root cause analysis, and minimizing stockouts, excess inventory, and obsolete stock.
 Develop, maintain, and ensure the accuracy of Supplier, Item, Pricing, Inventory, and Procurement Master Data within the ERP system, ensuring data integrity, consistency, completeness, and compliance with established data governance standards.
 Support the implementation, enhancement, optimization, troubleshooting, and continuous improvement of Microsoft Dynamics 365 (D365) procurement, inventory, and master data processes while promoting effective system utilization across the Supply Chain team.
 Prepare and analyze procurement, inventory, supplier performance, and master data reports; monitor key performance indicators (KPIs); identify trends; and provide data-driven recommendations to improve operational efficiency, supplier performance, inventory control, and cost optimization.
 Make informed, data-driven decisions related to procurement activities, supplier management, inventory optimization, and cost control strategies to support business objectives.
 Ensure compliance with company procurement policies, contractual obligations, legal requirements, regulatory standards, and internal controls by conducting periodic audits of procurement transactions, inventory records, supplier performance, and master data accuracy.
 Act as a liaison between the Eastern Region and global Supply Chain teams to ensure alignment of procurement strategies, operational objectives, business priorities, and Supply Chain standards across all entities.
 Collaborate with regional and global procurement teams to share best practices, standardize procurement processes, and drive consistency across global Supply Chain operations.
 Support strategic procurement planning and contribute to Supply Chain initiatives aligned with organizational objectives, focusing on operational excellence, cost reduction, supplier development, and business growth across all Eastern Hemisphere entities.
 Identify and implement process improvements, standardization initiatives, automation opportunities, and best practices to enhance procurement efficiency, inventory management, master data quality, and overall Supply Chain performance.
 Facilitate effective knowledge transfer, documentation, and operational handovers to ensure business continuity, consistent service delivery, and successful execution of Supply Chain operations.